Making requests through the Teaching Assistance App

In order to charge teaching expenses to the DMSE Subject Expenses account, you will need to first complete a QuickBase Teaching Request Form, which will be sent to the DMSE teaching resources committee for review.

In a change from previous policy, we will no longer require use of the Teaching request app for general use teaching supplies that are not for a specific course—these expenses may be ordered directly using specific cost objects that may be obtained by reaching out to dmse-hr@mit.edu.

Purchases related to an identified course require approval through the Teaching Assistance Request application form, such as for the following types of support and expenses:

If you anticipate making a few small material purchases for your course (up to $300), we recommend you submit a blanket request for $300 at the beginning of the semester, with a reasonable estimate of your needs; you can submit a revised request later in the semester if you will exceed the $300 limit.

All teaching requests require prior approval from the Associate Department Head and Undergrad/Graduate teaching assignment committee, and will go on an account that will be provided with the approval. You will need to include a copy of the Approval as a PDF attachment in addition to the regular justification for these purchases, or the charge may be rejected.

Requesters are able to see the status of their request in the app and if additional questions have been raised by the approver.

To fill out the request form, you will need:

The DMSE teaching resources committee manages the instructions and details for this policy, which can be found in their Google Doc.