How to purchase from internal MIT vendors – DMSE Finance

Please follow these instructions any time a requisition for an internal vendor needs to be made.

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DO NOT USE Buy2Pay (COUPA) as that creates an external requisition

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NOTE: Only a person who has MIT financial authorizations can create an Internal Requisition. If you encounter authorization issues, please consult your department’s financial manager.

Creating an Internal Requisition

1. Visit MIT ATLAS

2. Select Buying from the MENU on the left-hand side of the page

3. Click on the Internal (MIT Services) link

4. Complete the form and submit (full instructions below)

Completing the Internal Provider Requisition Form

The vendor should provide you with their Internal Provider number:

If this number is not provided, then you can find it by clicking on the binoculars and selecting the vendor from the list.

If the vendor is not in the list, then you should NOT be using the Internal Vendor Requisition system to process that payment.

If the vendor specifies any important information, include it in the Internal Note section (optional unless provided to you in advance):

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NOTE: Line 10 and 20 are equivalent to “Line 1 and 2”

If the service is going to be paid on two or more cost objects, then the exact distribution of costs must be manually input into the Distrib form fields:

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Note: All form fields that do not have an asterisk are NOT necessary to fill out. If there is only 1 item, like in the example above, then line 20 does not need to be completed, though the fields look like they’re required.

When the submission process is complete, you will see the following screen:

How to Check on the Status of a Submitted Internal Vendor Requisition

1. Go to ATLAS → Buying

2. Click on Find Requisitions

3. Enter in the identifying requisition information to locate the requisition.

4. From here, you will be able to see the status of the submitted requisition, along with a list of approvers who are able to view and approve the requisition.

5. If you have a question about the approval status, please reach out to dmse-finance@mit.edu with your question. Please DO NOT reach out to individual approvers, as that may cause a delay in your inquiry.

When your requisition has been approved, you will receive an email that looks like this: