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How to purchase from internal MIT vendors

How to submit a procurement requisition using internal MIT vendors and services, such as the Samberg Center and Endicott House

Please follow these instructions any time a requisition for an internal vendor needs to be made.

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DO NOT USE Buy2Pay (COUPA) as that creates an external requisition
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NOTE: Only a person who has MIT financial authorizations can create an Internal Requisition. If you encounter authorization issues, please consult your department’s financial manager.
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Creating an Internal Requisition


1. Visit MIT ATLAS

2. Select Buying from the MENU on the left-hand side of the page

3. Click on the Internal (MIT Services) link

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4. Complete the form and submit (full instructions below)

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Completing the Internal Provider Requisition Form


The vendor should provide you with their Internal Provider number:

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If the vendor specifies any important information, include it in the Internal Note section (optional unless provided to you in advance):

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NOTE: Line 10 and 20 are equivalent to ā€œLine 1 and 2ā€
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If the service is going to be paid on two or more cost objects, then the exact distribution of costs must be manually input into the Distrib form fields:

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Note: All form fields that do not have an asterisk are NOT necessary to fill out. If there is only 1 item, like in the example above, then line 20 does not need to be completed, though the fields look like they’re required.
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When the submission process is complete, you will see the following screen:

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How to Check on the Status of a Submitted Internal Vendor Requisition


1. Go to ATLAS → Buying

2. Click on Find Requisitions

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3. Enter in the identifying requisition information to locate the requisition.

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4. From here, you will be able to see the status of the submitted requisition, along with a list of approvers who are able to view and approve the requisition.

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5. If you have a question about the approval status, please reach out to dmse-finance@mit.edu with your question. Please DO NOT reach out to individual approvers, as that may cause a delay in your inquiry.

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When your requisition has been approved, you will receive an email that looks like this:

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Click to enlarge.
Click to enlarge.
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Photo by
Photo by Robert Mathews on Unsplash
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