Important policies when purchasing on a research account.
Last updated on
November 18, 2022
Justifications on Research Requisitions
Please see our page All about justifications for a full explanation of justification requirements and examples.
If you’re submitting a requisition that’s purchasing on a research account, you’ll need a more detailed justification in order to prove compliance with the research sponsor.
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The justification must include the specific use or benefit to the sponsored project the purchased goods/services will provide.
Please note the below unallowable GL’s, which you may not use when purchasing on a research account:
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Meetings — Food and Beverages (421000) may be allowable on a federal award if the meeting’s primary purpose was the dissemination of technical information beyond MIT, AND the meeting was necessary and reasonable for successful performance of the federal award. Refer to VPF for more information.
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Purchases for Office Supplies (420258) or Equipment (421827 and 421818) must include in the justification exactly how the purchased materials will be used for the sponsored projectin order to prove compliance. Equipment purchases may require prior sponsor approval.
For more information on justifying allowable purchases of equipment and supplies made on research accounts, please refer to VPF's Sponsored Programs Reference Manual in the below sections titled "Purchasing Equipment on Sponsored Research Projects” and “Technical Materials.”
If you’re purchasing on a research cost object, the requester will need to have effort on the cost object being purchased on. This means that the requester has permission to purchase on the sponsored cost object.
