If you submit a travel expense report to reimburse a guest or visitor for travel expenses, the visitor will be reimbursed by check. Follow these steps:
- If you have a guest profile in Concur, ensure you are using that profile before starting the report. If you do not have a guest profile, reach out to VPF Travel and Card Services. Unlike employee reimbursements which are directly deposited into an employee’s bank account, all expense reports created in guest profiles generate checks.
- Enter the visitor’s legal name in the guest name field.
MIT’s financial systems cannot accommodate special characters, like accent marks or cedillas.
- If you want the check mailed directly to your guest, fill in the guest’s mailing address in the guest address fields. If you would like to mail the guest's travel expense check from your department (e.g., to mail with other correspondence) enter 77 Massachusetts Avenue, Cambridge, MA 02139 and your department’s building and room number.
- Enter expenses and attach receipts as normal, then submit the expense report.
Powered by