How can we help? 👋

How do I submit a form or check for a personal expense?

How to submit a check or Payroll Deduction Authorization form (p-card and travel)

 

Personal expenses accidentally charged to MIT p-card and travel cards must be reimbursed to MIT.

 

For p-cards


All personal expenses charged to a DMSE credit card first requires the completion of a p-card form for documentation purposes.

 

To complete the p-card form:

Check Personal Expense. This will auto complete the rest of the form.

 
Notion image
 

A justification isn’t required, but you can optionally add an explanation here that gives the transaction approvers more context.

 

Finally, upload a copy of the Payroll Deduction Authorization form for procard transactions (preferred), or a check deposit form.

 

To submit a Payroll Deduction Authorization form for procard transactions (preferred):

  1. ⬇️ Download and complete the form
  1. Upload the form to the p-card form under Personal Expense Plan, or send the form to dmse-pcard@mit.edu
  1. DMSE Finance will forward it to the right office for you.
  1. ✅ That’s it!
 

To submit a check:

  1. ⬇️ Download the DMSE Check Deposit Form
  1. Complete using the account information above.
  1. Upload the form to the p-card form under Personal Expense Plan, or send the form to dmse-pcard@mit.edu
  1. DMSE Finance will forward it to the right office for you.
  1. ✅ That’s it!
 

For travel cards


To submit a Payroll Deduction Authorization form for travel transactions (preferred):

  1. Complete and submit the travel report in Concur with a note that this was a personal expense. Make a note of the report key number.
  1. The form requires you to sign into your Microsoft account in the browser and can be found on the VPF website here (if you haven’t logged into the VPF site at least once when you click it, you may need to go back and click this link once more).
  1. ✅ That’s it!
 
Notion image
 

To submit a check:

  1. Complete and submit the travel report in Concur with a note that this was a personal expense and that a check is being sent to the travel office to reimburse MIT for the cost. Make a note of the report key number.
  1. Send the check to NE49-4000 Attn: Travel Dept with a note that includes the report key number.
  1. ✅ That’s it!
 
Did this answer your question?
😞
😐
🤩