Personal expenses accidentally charged to MIT p-card and travel cards must be reimbursed to MIT.
For p-cards
All personal expenses charged to a DMSE credit card first requires the completion of a p-card form for documentation purposes.
To complete the p-card form:
Check Personal Expense. This will auto complete the rest of the form.
A justification isn’t required, but you can optionally add an explanation here that gives the transaction approvers more context.
Finally, upload a copy of the Payroll Deduction Authorization form for procard transactions (preferred), or a check deposit form.
To submit a Payroll Deduction Authorization form for procard transactions (preferred):
- Upload the form to the p-card form under
Personal Expense Plan, or send the form to dmse-pcard@mit.edu
- DMSE Finance will forward it to the right office for you.
- ✅ That’s it!
To submit a check:
- Complete using the account information above.
- Upload the form to the p-card form under
Personal Expense Plan, or send the form to dmse-pcard@mit.edu
- DMSE Finance will forward it to the right office for you.
- ✅ That’s it!
For travel cards
To submit a Payroll Deduction Authorization form for travel transactions (preferred):
- Complete and submit the travel report in Concur with a note that this was a personal expense. Make a note of the report key number.
- The form requires you to sign into your Microsoft account in the browser and can be found on the VPF website here (if you haven’t logged into the VPF site at least once when you click it, you may need to go back and click this link once more).
- ✅ That’s it!
To submit a check:
- Complete and submit the travel report in Concur with a note that this was a personal expense and that a check is being sent to the travel office to reimburse MIT for the cost. Make a note of the report key number.
- Send the check to NE49-4000 Attn: Travel Dept with a note that includes the report key number.
- ✅ That’s it!
