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How do I submit a form or check for a personal expense?

How to submit a check or Payroll Deduction Authorization form (p-card and travel)

 

Personal expenses accidentally charged to MIT p-card and travel cards must be reimbursed to MIT.

 

For p-cards


All personal expenses charged to a DMSE credit card first requires the completion of a p-card form for documentation purposes.

 

To complete the p-card form:

Check Personal Expense. This will auto complete the rest of the form.

 
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A justification isn’t required, but you can optionally add an explanation here that gives the transaction approvers more context.

 

Finally, upload a copy of the Payroll Deduction Authorization form for procard transactions (preferred), or a check deposit form.

 

To submit a Payroll Deduction Authorization form for procard transactions (preferred):

  1. ⬇️ Download and complete the form
  1. Upload the form to the p-card form under Personal Expense Plan, or send the form to dmse-pcard@mit.edu
  1. DMSE Finance will forward it to the right office for you.
  1. ✅ That’s it!
 

To submit a check:

  1. ⬇️ Download the DMSE Check Deposit Form
  1. Complete using the account information above.
  1. Upload the form to the p-card form under Personal Expense Plan, or send the form to dmse-pcard@mit.edu
  1. DMSE Finance will forward it to the right office for you.
  1. ✅ That’s it!
 

For travel cards


To submit a Payroll Deduction Authorization form for travel transactions (preferred):

  1. Complete and submit the travel report in Concur with a note that this was a personal expense. Make a note of the report key number.
  1. ⬇️ Download and complete the Payroll Deduction Authorization form for travel card expenses.
  1. Send the form to travelsupport@mit.edu and include the report key number.t
  1. ✅ That’s it!
 

To submit a check:

  1. Complete and submit the travel report in Concur with a note that this was a personal expense and that a check is being sent to the travel office to reimburse MIT for the cost. Make a note of the report key number.
  1. Send the check to NE49-4000 Attn: Travel Dept with a note that includes the report key number.
  1. ✅ That’s it!
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