Personal expenses accidentally charged to MIT p-card and travel cards must be reimbursed to MIT.
For p-cards
All personal expenses charged to a DMSE credit card first requires the completion of a p-card form for documentation purposes.
To complete the p-card form:
Check Personal Expense. This will auto complete the rest of the form.
A justification isn’t required, but you can optionally add an explanation here that gives the transaction approvers more context.
Finally, upload a copy of the Payroll Deduction Authorization form for procard transactions (preferred), or a check deposit form.
To submit a Payroll Deduction Authorization form for procard transactions (preferred):
- Upload the form to the p-card form under
Personal Expense Plan, or send the form to dmse-pcard@mit.edu
- DMSE Finance will forward it to the right office for you.
- ✅ That’s it!
To submit a check:
- Complete using the account information above.
- Upload the form to the p-card form under
Personal Expense Plan, or send the form to dmse-pcard@mit.edu
- DMSE Finance will forward it to the right office for you.
- ✅ That’s it!
For travel cards
To submit a Payroll Deduction Authorization form for travel transactions (preferred):
- Complete and submit the travel report in Concur with a note that this was a personal expense. Make a note of the report key number.
- ⬇️ Download and complete the Payroll Deduction Authorization form for travel card expenses.
- Send the form to travelsupport@mit.edu and include the report key number.t
- ✅ That’s it!
To submit a check:
- Complete and submit the travel report in Concur with a note that this was a personal expense and that a check is being sent to the travel office to reimburse MIT for the cost. Make a note of the report key number.
- Send the check to NE49-4000 Attn: Travel Dept with a note that includes the report key number.
- ✅ That’s it!
